Updated March 15, 2022
As used herein, the term “personal information” means information that specifically identifies an individual (such as a name, address, telephone number, mobile number or email address) and information about that individual or his or her activities that is directly linked to personally identifiable information. Personal information does not include “aggregate” information, which is data we collect about the use of the Site or about a group or category of services or users, from which individual identities or other personal information has been removed. This Policy in no way restricts or limits our collection and use of aggregate information.
Types of Collection
Active Collection: Personal information may be collected in a number of ways when you visit our Site. We collect certain information you voluntarily provide to us, such as when you send us an email or sign up to receive email updates, fill out a form, connect through a social feed, sign up to be a volunteer or host an event or request information. Such information may include personal information, such as your name, mailing address, email address, phone number and geographic location. We may also obtain information from other sources and combine that with information we collect on our Site.
Passive Collection: When you use the Site, some information is also automatically collected, such as your Internet Protocol (IP) address, your operating system, the browser type, the address of a referring web site and your activity on our Site. If you access the Site from a mobile device, we may also collect information about the type of mobile device you use, your device’s unique ID, the type of mobile Internet browsers you use and information about the location of your device (for information about how to opt-out of this data collection, please see “Opting Out” below). We treat this information as personal information if we combine it with or link it to any of the identifying information mentioned above. Otherwise, it is used in the aggregate only.
We may also automatically collect certain information through the use of “cookies” or web beacons. Cookies are small data files stored on your hard drive at the request of a website. Among other things, cookies help us improve our Site and your experience. Information obtained from cookies and linked to personally identifying information is treated as personal information. If you wish to block, erase or be warned of cookies, please refer to your browser manufacturer to learn about these functions. When you view a video on our Site, a third party may also set a “flash cookie” on your computer. Removing and rejecting browser cookies does not necessarily affect third party flash cookies used in connection with our Site.
Use of Collected Information
We use personal information collected through our Site for the purposes described in this Policy or elsewhere on the Site. For example, we may use personal information we collect:
to provide the services or information you request and to process and complete such requests;
to send you confirmations, updates, alerts and support and administrative messages and otherwise facilitate your use of and our administration and operation of the Site;
to notify you about important changes to the Site;
to send you newsletters and otherwise provide you with information or services you request or that we think will be of interest to you, such as sending you information to keep you informed about various issues, events and resources;
to connect you with other supporters and to solicit volunteers and support for NYAAPOR and organizations that we support;
to request feedback and to otherwise contact you about your use of the Site;
to respond to your emails, submissions, questions, comments and requests;
to monitor and analyze site usage and trends and to personalize and improve the Site and our users’ experiences on the Site, such as providing content or features that match your profiles or interests and to increase the Site’ functionality and user friendliness; and
for any other purpose for which the information was collected.
We may store and process personal information in the United States and other countries.
Sharing Information with Third Parties
It is our policy not to share the personal information we collect from you through our Site with third parties, except as described in this Policy or as otherwise disclosed on the Site. For example, we may share personal information as follows:
with vendors, consultants and other service providers or volunteers who are engaged by or working with us and who need access to such information to carry out their work for us;
when you give us your consent to do so, including if we notify you on the Site, that the information you provide will be shared in a particular manner and you provide such information;
when we believe in good faith that we are lawfully authorized or required to do so or that doing so is reasonably necessary or appropriate to comply with the law or legal processes or respond to lawful requests, claims or legal authorities, including responding to lawful subpoenas, warrants or court orders;
when we believe in good faith that doing so is reasonably necessary or appropriate to respond to claims or to protect the rights, property or safety of NYAAPOR, our members, our volunteers, copyright owners, third parties or the public, including without limitation to protect such parties from fraudulent, abusive, inappropriate or unlawful activity or use of our Site; and
to enforce or apply this Policy, our Terms of Service or our other policies or agreements.
We are not responsible for the actions of any service providers or other third parties, nor are we responsible for any additional information you provide directly to any third parties and we encourage you to become familiar with their privacy practices before disclosing information directly to any such parties. Nothing herein restricts the sharing of aggregated or anonymized information, which may be shared with third parties without your consent.
Links to Other Websites
Protecting Your Information
We take reasonable measures to protect your personal information in an effort to prevent loss, misuse and unauthorized access, disclosure, alteration and destruction. Please be aware, however, that despite our efforts, no security measures are perfect or impenetrable and no method of data transmission that can be guaranteed against any interception or other type of misuse.
You may “opt out” of receiving email updates and newsletters by following the instructions in those messages and emails. Please note that we may still send you other types of emails, such as emails about your use of our Site or use information as otherwise described in this Policy, even if you opt out of receiving email updates and newsletters. Changes to information in your account do not affect information provided to others as set forth in this Policy. You may also opt out of allowing NYAAPOR to collect your geographic location by changing the location settings on your mobile device at any time.